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Infrastructure &
Finance Division

2017 Annual Reporting Requirements


Circular No. 17:01
ARCS File#: 195-20



January 27, 2017


To: Trustees and Officers
      All Improvement Districts

Re: 2017 Annual Reporting Requirementss

Immediately following the 2017 Annual General Meeting, the following documentation is to be forwarded to this office.  Please note that all of these annual submissions may be submitted by email to  However, bylaws may not be submitted by email because it is necessary to confirm the presence of the raised seal on the bylaw.

  1. 2017 Annual General Meeting Minutes
    Items to be presented and approved at this meeting must include:
    a) financial statements
    b) current year’s Trustee honourarium
    c) current year’s Trustee(s) election

  2. 2017 Trustees List (blank copy enclosed)
    The telephone numbers should be those at which the parties may be contacted during business hours.  It would be appreciated if you could also list home telephone numbers

  3. 2016 Audited Financial Statements

  4. 2016 General Statistics Form (blank copy enclosed)

For those of you receiving this circular by email, please be aware that the blank forms may now be filled in electronically.  Please do not create your own forms to avoid missing critical information.


We also include for your convenience a reminder on AGM procedures and a Bylaw Format Checklist.


Not withstanding the above, the 2016 Audited Financial Statements and Auditor’s report must be submitted to this office no later than May 15, 2017, regardless of whether the Annual General Meeting has occurred.



Sean Grant
Director, Local Government Finance


- Annual Returns AGM Information

- Annual Returns Bylaw Format

- Trustee List Form

- Statistics Form





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