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Infrastructure &
Finance Division

2013 Annual Reporting Requirement


Circular No. 13:01
ARCS File#: 195-20


January 10, 2013


To: Trustees and Officers, All Improvement Districts


Re: 2013 Annual Reporting Requirement

Immediately following the 2013 Annual General Meeting, the following documentation is to be forwarded to this office:


1.    2013 Annual General Meeting Minutes

Items to be presented and approved at this meeting include:

a)    financial statements

b)    current year’s Trustee honourarium

c)    current year’s Trustee(s) election


2.    2013 Trustees List (blank copy enclosed)

The telephone numbers should be those at which the parties may be contacted during business hours.  It would be appreciated if you could also list home telephone numbers.


3.    Where applicable, 2013 Operating Budgets and Capital Expenditure Programs

         See pages 8 to 13 in Section C of the Improvement District Manual for details on these submissions.


4.    2012 General Statistics Form (blank copy enclosed)


We also include for your convenience a reminder on AGM procedures and a Bylaw Format Checklist.


Not withstanding the above, the 2012 Audited Financial Statements and Auditor’s report must be submitted to this office no later than May 15, 2013, regardless of whether the Annual General Meeting has occurred.





Talitha Soldera


Local Government Finance





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