Annual Municipal Meeting
Part 4 Division 5 of the Community Charter requires
council to consider the annual municipal report at an annual
meeting. At the annual meeting, council must consider submissions
and questions from the public.
What is required
Each year, after the annual municipal report has been prepared
and released for public inspection, council must consider the report
at a public meeting. The meeting may be part of a regular
council meeting, a special council meeting or another public meeting.
The meeting must occur at least 14 days after the annual
report is released for public inspection but before June 30, and
council must give notice of the date, time and place of the meeting
in accordance with section 94.
What to considerCouncils may wish to consider the following points when planning for the annual meeting.
Some citizens may be reluctant, even in an informal setting, to
ask questions, so councils may want to consider enabling them to
submit questions in writing. This also provides an opportunity for
the council to prepare responses.
How to proceedCouncil will need to decide how it wants to proceed with its annual meeting early enough in the year to make the necessary arrangements. Council may want to obtain public input on the format of the meeting. Based on the input, the council should provide adequate advertising to make the public aware of the time and place of the annual meeting. While the Community Charter requires an advertisement once each week for two consecutive weeks in a newspaper distributed at least weekly, council may well consider that more notice in other forms (eg. the municipal website) is appropriate.
Please direct questions or comments to
Advisory Services Branch.